{"id":21049,"date":"2026-03-26T17:08:20","date_gmt":"2026-03-26T16:08:20","guid":{"rendered":"https:\/\/bepm.academy\/?p=21049"},"modified":"2026-03-02T11:21:29","modified_gmt":"2026-03-02T10:21:29","slug":"the-5-project-management-phases","status":"publish","type":"post","link":"https:\/\/bepm.academy\/en\/blog\/the-5-project-management-phases\/","title":{"rendered":"The 5 Project Management Phases"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"21049\" class=\"elementor elementor-21049 elementor-20910\" data-elementor-post-type=\"post\">\n\t\t\t\t<div class=\"elementor-element elementor-element-2d2f53f8 e-con-full e-flex e-con e-parent\" data-id=\"2d2f53f8\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-671e852f e-con-full e-flex e-con e-child\" data-id=\"671e852f\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-288618e elementor-widget__width-initial elementor-widget elementor-widget-heading\" data-id=\"288618e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h1 class=\"elementor-heading-title elementor-size-default\">The 5 Project Management Phases<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1b81b1cd elementor-widget elementor-widget-post-info\" data-id=\"1b81b1cd\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"post-info.default\">\n\t\t\t\t\t\t\t<ul class=\"elementor-inline-items elementor-icon-list-items elementor-post-info\">\n\t\t\t\t\t\t\t\t<li class=\"elementor-icon-list-item elementor-repeater-item-5cad769 elementor-inline-item\" itemprop=\"author\">\n\t\t\t\t\t\t<a href=\"https:\/\/bepm.academy\/en\/autor\/priscilla-medina\/\">\n\t\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-icon\">\n\t\t\t\t\t\t\t\t<img decoding=\"async\" class=\"elementor-avatar\" src=\"https:\/\/bepm.academy\/wp-content\/uploads\/2025\/12\/priscilla-medina-project-manager.webp\" alt=\"Picture of Priscilla Medina\" loading=\"lazy\" title=\"\">\n\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-text elementor-post-info__item elementor-post-info__item--type-author\">\n\t\t\t\t\t\t\t\t\t\tPriscilla Medina\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t<\/li>\n\t\t\t\t<li class=\"elementor-icon-list-item elementor-repeater-item-4cc4028 elementor-inline-item\" itemprop=\"datePublished\">\n\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-icon\">\n\t\t\t\t\t\t\t\t<i aria-hidden=\"true\" class=\"far fa-calendar-alt\"><\/i>\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-text elementor-post-info__item elementor-post-info__item--type-date\">\n\t\t\t\t\t\t\t\t\t\t<time>March 26, 2026<\/time>\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t<\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-37bf06ab e-con-full e-flex e-con e-child\" data-id=\"37bf06ab\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-1a26c868 e-flex e-con-boxed e-con e-parent\" data-id=\"1a26c868\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-60f99e68 e-con-full e-flex e-con e-child\" data-id=\"60f99e68\" data-element_type=\"container\" data-e-type=\"container\" 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class=\"elementor-share-btn__icon\">\n\t\t\t\t\t\t\t\t<i class=\"fab fa-facebook\" aria-hidden=\"true\"><\/i>\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-7255fb58 e-con-full e-flex e-con e-child\" data-id=\"7255fb58\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-45d8f1cc elementor-widget-mobile__width-inherit elementor-widget elementor-widget-table-of-contents\" data-id=\"45d8f1cc\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;headings_by_tags&quot;:[&quot;h2&quot;],&quot;exclude_headings_by_selector&quot;:[],&quot;no_headings_message&quot;:&quot;No headings were found on this page.&quot;,&quot;container&quot;:&quot;.contenido-blog&quot;,&quot;marker_view&quot;:&quot;numbers&quot;,&quot;min_height&quot;:{&quot;unit&quot;:&quot;px&quot;,&quot;size&quot;:&quot;&quot;,&quot;sizes&quot;:[]},&quot;min_height_tablet&quot;:{&quot;unit&quot;:&quot;px&quot;,&quot;size&quot;:&quot;&quot;,&quot;sizes&quot;:[]},&quot;min_height_mobile&quot;:{&quot;unit&quot;:&quot;px&quot;,&quot;size&quot;:&quot;&quot;,&quot;sizes&quot;:[]}}\" data-widget_type=\"table-of-contents.default\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-toc__header\">\n\t\t\t\t\t\t<div class=\"elementor-toc__header-title\">\n\t\t\t\tTable of contents\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div id=\"elementor-toc__45d8f1cc\" class=\"elementor-toc__body\">\n\t\t\t<div class=\"elementor-toc__spinner-container\">\n\t\t\t\t<i class=\"elementor-toc__spinner eicon-animation-spin eicon-loading\" aria-hidden=\"true\"><\/i>\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-204febd1 elementor-widget-tablet__width-initial contenido-blog elementor-widget elementor-widget-text-editor\" data-id=\"204febd1\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">If you&#8217;ve ever felt a project slipping out of your control midway through, watched the budget spiral without really understanding why, or seen your team start pulling in different directions\u2014you\u2019re not alone. The truth is that most project management problems don\u2019t stem from a lack of talent or effort. They come from a lack of clarity about <\/span><b>project phases<\/b><span style=\"font-weight: 400;\"> and how to navigate them with purpose.<\/span><\/p><p><span style=\"font-weight: 400;\">In this guide, I\u2019ll walk you through\u2014drawing on my experience as a project management professional\u2014what the <\/span><b>project life cycle<\/b><span style=\"font-weight: 400;\"> is, what its stages involve, how to apply them in practice, and what mistakes to avoid so your initiatives actually succeed. I\u2019ll do it straight to the point, with real examples and the technical depth you deserve if you\u2019re serious about mastering this field. According to the <\/span><a href=\"https:\/\/www.pmi.org\/learning\/thought-leadership\/boosting-business-acumen\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">PMI Pulse of the Profession report<\/span><\/a><span style=\"font-weight: 400;\">, organizations that apply mature project management practices complete 92% more of their initiatives on time, within budget, and within scope. The numbers speak for themselves.<\/span><\/p><p>\u00a0<\/p><h2>What Is the Project Life Cycle?<\/h2><p><span style=\"font-weight: 400;\">The <\/span><b>project life cycle<\/b><span style=\"font-weight: 400;\"> is the framework that defines the sequential phases every initiative goes through\u2014from the moment it\u2019s born as an idea to the moment it\u2019s formally delivered and closed. It\u2019s not a simple administrative process or a checklist to tick off: it\u2019s the backbone on which real <\/span><b>value creation<\/b><span style=\"font-weight: 400;\"> is built for the client, the business, and all stakeholders.<\/span><\/p><p><span style=\"font-weight: 400;\">Understanding the project life cycle means recognizing that each phase has specific inputs, tools, techniques, and outputs. Moving from one stage to the next isn\u2019t arbitrary: there\u2019s a success criterion that must be met. And skipping or compressing phases\u2014something very tempting when deadlines are tight\u2014is the most direct path to project failure.<\/span><\/p><p><span style=\"font-weight: 400;\">Think of it this way: a project without a well-defined life cycle is like building a skyscraper without blueprints. You can make progress for a while, but sooner or later the structure starts to crack.<\/span><\/p><p><img fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter wp-image-21052 size-full\" src=\"https:\/\/bepm.academy\/wp-content\/uploads\/2026\/03\/project-life-cycle.webp\" alt=\"\" width=\"918\" height=\"607\" title=\"\" srcset=\"https:\/\/bepm.academy\/wp-content\/uploads\/2026\/03\/project-life-cycle.webp 918w, https:\/\/bepm.academy\/wp-content\/uploads\/2026\/03\/project-life-cycle-300x198.webp 300w, https:\/\/bepm.academy\/wp-content\/uploads\/2026\/03\/project-life-cycle-768x508.webp 768w, https:\/\/bepm.academy\/wp-content\/uploads\/2026\/03\/project-life-cycle-76x50.webp 76w\" sizes=\"(max-width: 918px) 100vw, 918px\" \/><\/p><p>\u00a0<\/p><h2>The 5 Project Management Phases<\/h2><p><span style=\"font-weight: 400;\">Let\u2019s take a detailed look at each of the <\/span><b>project management phases<\/b><span style=\"font-weight: 400;\">. I won\u2019t give you a surface-level overview\u2014I want you to understand what actually happens at each stage, what decisions are made, and what the key deliverables are that you need to produce before moving forward.<\/span><\/p><h3>1. Initiation Phase: Formulation and Design Stage<\/h3><p><span style=\"font-weight: 400;\">Every project starts with a fundamental question: is it worth doing? The <\/span><b>formulation and design stage<\/b><span style=\"font-weight: 400;\"> is where that question gets answered rigorously. It\u2019s not about enthusiasm\u2014it\u2019s about evidence.<\/span><\/p><p><span style=\"font-weight: 400;\">In this phase, we develop the <\/span><b>business case<\/b><span style=\"font-weight: 400;\">, a document that justifies the project investment in terms of cost, expected benefit, and strategic alignment with the organization. We then conduct a <\/span><b>feasibility study<\/b><span style=\"font-weight: 400;\"> to assess whether we have the technical, financial, human, and time resources needed to complete the project successfully.<\/span><\/p><p><span style=\"font-weight: 400;\">If the outcome is positive, we draft the <\/span><b>Project Charter<\/b><span style=\"font-weight: 400;\">\u2014the document that officially brings the project to life, defines its purpose, formally authorizes the project manager, and establishes the initial constraints of time, scope, and cost.<\/span><\/p><p><b>Key deliverables for this phase:<\/b><\/p><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Validated business case<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Technical and economic feasibility study<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Project Charter<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Initial stakeholder register<\/span><\/li><\/ul><h3>2. Project Planning Phase<\/h3><p><span style=\"font-weight: 400;\">If the initiation phase is the embryo, planning is the project\u2019s DNA. This is where the decisions are made that will determine the success or failure of everything that follows. The <\/span><b>planning phase<\/b><span style=\"font-weight: 400;\"> is, without a doubt, the richest in documents, tools, and analysis.<\/span><\/p><p><span style=\"font-weight: 400;\">In this stage, objectives are precisely defined (using the SMART method), the Work Breakdown Structure (WBS) is built, the schedule is designed with its dependencies and milestones, and the baseline budget is developed. But perhaps the most critical element of this phase is <\/span><a href=\"https:\/\/bepm.academy\/en\/blog\/what-is-a-project-scope-in-project-management\/\"><span style=\"font-weight: 400;\">scope management<\/span><\/a><span style=\"font-weight: 400;\">, because anything not defined in the scope doesn\u2019t exist for the project\u2014and anything added without control generates the dreaded <\/span><b>scope creep<\/b><span style=\"font-weight: 400;\">.<\/span><\/p><p><span style=\"font-weight: 400;\">This is also where we plan human resources management, along with communication, risk management, quality, and procurement plans. The outcome is the <\/span><b>Project Management Plan<\/b><span style=\"font-weight: 400;\">\u2014the master document that will guide all future decisions.<\/span><\/p><p><b>Key deliverables for this phase:<\/b><\/p><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Project Management Plan<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">WBS \/ Work Breakdown Structure<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Project schedule with milestones<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cost baseline and budget<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Risk management plan<\/span><\/li><\/ul><h3>3. Execution and Development Stage<\/h3><p><span style=\"font-weight: 400;\">This is where the rubber meets the road. The <\/span><b>execution stage<\/b><span style=\"font-weight: 400;\"> is where the team stops planning and starts building. This is where the bulk of the budget is consumed and where the project manager shifts from being a planner to being an operational leader.<\/span><\/p><p><span style=\"font-weight: 400;\">The <\/span><b>implementation stage<\/b><span style=\"font-weight: 400;\"> involves coordinating people, managing conflicts, ensuring that every task is carried out according to the plan, and that the quality of the product or service aligns with the agreed-upon requirements. Stakeholder communication becomes critically important at this stage: they must be kept informed, their expectations managed, and their approvals secured at key decision points.<\/span><\/p><p><span style=\"font-weight: 400;\">The <\/span><b>development stage<\/b><span style=\"font-weight: 400;\"> is also when risks either materialize or get mitigated. A well-prepared team knows that unexpected events are part of the game\u2014not an anomaly. The difference between a successful project and a failed one often comes down to how those unexpected events are handled.<\/span><\/p><p><b>Key deliverables for this phase:<\/b><\/p><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Project deliverables (per the defined scope)<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Performance and status reports<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Updates to the Project Management Plan<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Formally managed change requests<\/span><\/li><\/ul><h3>4. Monitoring and Control Stage<\/h3><p><span style=\"font-weight: 400;\">This is the most underestimated phase, and paradoxically, the one that delivers the most long-term value. The <\/span><b>monitoring stage<\/b><span style=\"font-weight: 400;\"> doesn\u2019t happen at the end\u2014it runs in parallel with execution, continuously and systematically.<\/span><\/p><p><span style=\"font-weight: 400;\">The goal of the <\/span><b>control stage<\/b><span style=\"font-weight: 400;\"> is to measure the project\u2019s actual performance against the baseline plan and make corrective decisions before deviations become irreversible problems. We use techniques like <\/span><b>Earned Value Management (EVM)<\/b><span style=\"font-weight: 400;\"> to accurately calculate whether the project is ahead or behind schedule, and whether it\u2019s spending more or less than budgeted.<\/span><\/p><p><span style=\"font-weight: 400;\">This is also the phase where integrated change control is managed: any modification to scope, schedule, or cost must go through a formal impact analysis process before it\u2019s approved. There are no informal changes, no hallway agreements. Everything is documented.<\/span><\/p><p><b>Key deliverables for this phase:<\/b><\/p><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Performance reports with EVM metrics<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Issue log and corrective action records<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Formally approved or rejected changes<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Updated risk register and forecasts<\/span><\/li><\/ul><h3>5. Closure and Operations Stage<\/h3><p><span style=\"font-weight: 400;\">Everything that has a beginning has an end\u2014and in project management, that end must be just as rigorous as the beginning. The <\/span><b>closure stage<\/b><span style=\"font-weight: 400;\"> validates that the work is complete, that deliverables have been formally accepted by the client, and that the project can be officially closed.<\/span><\/p><p><span style=\"font-weight: 400;\">But closure goes well beyond signing an acceptance form. It also includes the <\/span><b>operations stage<\/b><span style=\"font-weight: 400;\">: the formal transition of the deliverable to the operational team that will maintain it going forward. Lessons learned are documented\u2014one of the most valuable and most neglected assets in many organizations\u2014team resources are released, and all project documentation is archived.<\/span><\/p><p><span style=\"font-weight: 400;\">A strong closure stage turns the experience of the current project into organizational knowledge for future projects. It is, in essence, the bridge between the present and the next opportunity for improvement.<\/span><\/p><p><b>Key deliverables for this phase:<\/b><\/p><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Formal acceptance document signed by the client<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Project closure report<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Lessons learned register<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Formal release of resources and team<\/span><\/li><\/ul><p>\u00a0<\/p><h2>Project Phases by Methodology: Predictive vs. Agile<\/h2><p><span style=\"font-weight: 400;\">Up to this point, we\u2019ve been discussing the classic life cycle, also known as the <\/span><b>predictive or waterfall life cycle<\/b><span style=\"font-weight: 400;\">. This approach is built on the premise that the scope is known from the start and that each phase must be completed before the next one begins. It\u2019s ideal for projects with high certainty, such as infrastructure construction or system implementations with fixed requirements.<\/span><\/p><p><span style=\"font-weight: 400;\">However, in environments where requirements change frequently\u2014especially in software development, digital marketing, or product innovation\u2014the predictive life cycle can be too rigid. This is where <\/span><a href=\"https:\/\/bepm.academy\/cursos\/agilidad-sin-complicaciones-30-pdus\/\"><span style=\"font-weight: 400;\">agile methodologies<\/span><\/a><span style=\"font-weight: 400;\"> come in, with frameworks like Scrum or Kanban, which propose iterative and incremental approaches.<\/span><\/p><p><span style=\"font-weight: 400;\">In an agile life cycle, instead of sequential phases, we work in <\/span><b>short sprints or iterations<\/b><span style=\"font-weight: 400;\"> (typically two to four weeks), at the end of which a functional increment of the product is delivered. The planning, execution, and review phases repeat in each iteration, allowing continuous incorporation of real client feedback.<\/span><\/p><p><span style=\"font-weight: 400;\">Which is better? The honest answer is: it depends. The PMI, in fact, recommends a <\/span><b>hybrid approach<\/b><span style=\"font-weight: 400;\">\u2014combining predictive elements (for project governance) with agile elements (for work execution). At BePM\u00ae, we train professionals in both approaches so they know how to choose the right one for each context.<\/span><\/p><p>\u00a0<\/p><h2>Who Manages the Project Life Cycle?<\/h2><p><span style=\"font-weight: 400;\">The most direct answer is: the <\/span><a href=\"https:\/\/bepm.academy\/en\/blog\/what-is-a-project-manager\/\"><span style=\"font-weight: 400;\">project manager<\/span><\/a><span style=\"font-weight: 400;\">. But what a project manager actually does goes far beyond a job title. The PM is the professional responsible for integrating, coordinating, and leading all project activities throughout its life cycle, ensuring that time, cost, scope, and quality objectives are met.<\/span><\/p><p><b>Their role evolves with each phase:<\/b><\/p><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><b>During initiation:<\/b><span style=\"font-weight: 400;\"> they act as an analyst and negotiator, defining the scope with the project sponsor and stakeholders.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>During planning:<\/b><span style=\"font-weight: 400;\"> they act as the project architect, designing the plan that will guide the entire effort.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>During execution:<\/b><span style=\"font-weight: 400;\"> they act as a team leader and resource manager, removing roadblocks and sustaining team motivation.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>During monitoring:<\/b><span style=\"font-weight: 400;\"> they act as a data analyst, interpreting metrics and making corrective decisions.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>During closure:<\/b><span style=\"font-weight: 400;\"> they act as a steward of organizational knowledge, documenting lessons learned for the future.<\/span><\/li><\/ul><p><span style=\"font-weight: 400;\">In complex or large-scale projects, the Project Manager may be supported by a <\/span><b>PMO (Project Management Office)<\/b><span style=\"font-weight: 400;\">\u2014an organizational structure that standardizes processes, provides methodology, and oversees the company\u2019s project portfolio.<\/span><\/p><p>\u00a0<\/p><h2>Real-World Example of Project Phases<\/h2><p><span style=\"font-weight: 400;\">Nothing teaches better than a solid real-world project phase example applied to a concrete situation. Let\u2019s imagine a retail company wants to launch a new customer loyalty mobile app. Here\u2019s how the 5 phases would play out:<\/span><\/p><ol><li><b> Initiation:<\/b><span style=\"font-weight: 400;\"> The CEO initiates the project after noticing that competitors are gaining market share with their own apps. A business case is developed estimating a 35% ROI over 18 months, and the Project Charter is approved with an initial budget of $220,000.<\/span><\/li><li><b> Planning:<\/b><span style=\"font-weight: 400;\"> The team defines the app\u2019s functional requirements (points system, push notifications, purchase history). The WBS is built with over 80 work packages, a 9-month schedule is established, and the main risks are identified: dependency on an external technology vendor and potential resistance from older users to digital adoption.<\/span><\/li><li><b> Execution and Development:<\/b><span style=\"font-weight: 400;\"> The development team\u2014working in 3-week sprints\u2014builds the backend, designs the user interface, and integrates with the existing CRM. The PM holds weekly status meetings and manages two critical incidents: a payment API failure and the unexpected medical leave of the lead developer.<\/span><\/li><li><b> Monitoring and Control:<\/b><span style=\"font-weight: 400;\"> At the project\u2019s midpoint, EVM analysis reveals a CPI (Cost Performance Index) of 0.87, indicating the project is burning through more budget than planned. The PM activates a response plan: renegotiates the contract with the technology vendor and redistributes tasks across the team to recover efficiency.<\/span><\/li><li><b> Closure and Operations:<\/b><span style=\"font-weight: 400;\"> The app launches in the app stores 72 hours behind the original plan. The client formally accepts the deliverable. Key lessons about managing dependencies with external vendors are documented for similar future projects, and the team is released for their next assignments.<\/span><\/li><\/ol><p><span style=\"font-weight: 400;\">This complete project life cycle\u2014with its real-world tensions and decisions\u2014is exactly what you\u2019ll experience in any organization that takes project management seriously.<\/span><\/p><p>\u00a0<\/p><h2>Common Mistakes in Managing Project Stages<\/h2><p><span style=\"font-weight: 400;\">Field experience and data from the Standish Group Chaos Report consistently show that only a minority of projects are completed on time, within budget, and with the original scope intact. The most frequent mistakes aren\u2019t technical\u2014they\u2019re process and behavioral failures. To truly <\/span><a href=\"https:\/\/bepm.academy\/en\/courses\/project-management-advanced-60-pdus\/\"><span style=\"font-weight: 400;\">master project management<\/span><\/a><span style=\"font-weight: 400;\">, you have to learn to recognize and avoid them.<\/span><\/p><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Poor scope definition in the initiation phase.<\/b><span style=\"font-weight: 400;\"> When the scope isn\u2019t clear from the start, the project sails without a compass. Each stakeholder has a different picture of the expected outcome, and those differences surface\u2014at a very high cost\u2014during execution.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Underestimating the planning phase.<\/b><span style=\"font-weight: 400;\"> The pressure to \u201cjust get started\u201d leads many teams to jump straight into execution without a solid plan. The predictable result is replanning on the fly, with all the cost overruns and chaos that entails.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Absence of change control.<\/b><span style=\"font-weight: 400;\"> Accepting scope changes without a formal process is the number one cause of scope creep. Every change introduced without an impact analysis is a ticking time bomb for the schedule and budget.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Ignoring risk management.<\/b><span style=\"font-weight: 400;\"> Many teams log risks at the start of a project and then forget about them. Risk management is a continuous process that must be revisited at every status meeting.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><b>Skipping proper closure documentation.<\/b><span style=\"font-weight: 400;\"> Closing a project without documenting lessons learned is like studying hard for an exam, passing it, and then throwing away all your notes. Knowledge is lost, and the same mistakes repeat themselves on the next project.<\/span><\/li><\/ul><p><span style=\"font-weight: 400;\">Every one of these mistakes has a solution, and they all follow the same path: solid training, applied methodology, and real-world practice.<\/span><\/p><p>\u00a0<\/p><h2>Advance Your Career in Project Management<\/h2><p><span style=\"font-weight: 400;\">Now that you have a thorough understanding of <\/span><b>project phases<\/b><span style=\"font-weight: 400;\"> and how the <\/span><b>project life cycle<\/b><span style=\"font-weight: 400;\"> works, the natural question is: how do I turn this knowledge into a real professional advantage?<\/span><\/p><p><span style=\"font-weight: 400;\">The answer is the same one that the world\u2019s top project managers have been giving for decades: get certified. An internationally recognized credential not only proves you know what you\u2019re talking about\u2014it opens doors to more complex projects, larger teams, and significantly higher compensation.<\/span><\/p><p><span style=\"font-weight: 400;\">At BePM\u00ae, we offer two main paths depending on your profile and experience:<\/span><\/p><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If you have verifiable project experience, the <\/span><a href=\"https:\/\/bepm.academy\/en\/courses\/pmp-certification-training\/\"><span style=\"font-weight: 400;\">PMP certification<\/span><\/a><span style=\"font-weight: 400;\"> (Project Management Professional) is the gold standard recognized in more than 190 countries.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If you\u2019re just starting out in project management, the <\/span><a href=\"https:\/\/bepm.academy\/en\/courses\/capm-exam-preparation\/\"><span style=\"font-weight: 400;\">CAPM certification<\/span><\/a><span style=\"font-weight: 400;\"> (Certified Associate in Project Management) is the ideal entry point to demonstrate your commitment to the profession.<\/span><\/li><\/ul><p><span style=\"font-weight: 400;\">The time to take the next step is now. The job market rewards professionals who invest in themselves with purpose and method. And as we\u2019ve seen throughout this guide, method in project management is everything.<\/span><\/p><p><b>Are you ready to transform your career?<\/b><span style=\"font-weight: 400;\"> Explore our training programs at BePM\u00ae and find the one that best fits where you are right now.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-1bf4061b e-con-full e-flex e-con e-child\" data-id=\"1bf4061b\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-4022023e elementor-widget__width-initial elementor-widget-tablet__width-initial elementor-widget-mobile__width-initial elementor-widget elementor-widget-image\" data-id=\"4022023e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" src=\"https:\/\/bepm.academy\/wp-content\/uploads\/2025\/12\/priscilla-medina-project-manager.webp\" title=\"\" alt=\"\" loading=\"lazy\">\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-12546376 e-flex e-con-boxed e-con e-child\" data-id=\"12546376\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-62546ae elementor-widget elementor-widget-text-editor\" data-id=\"62546ae\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\tWritten by Priscilla Medina\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-315ce5d1 elementor-widget elementor-widget-text-editor\" data-id=\"315ce5d1\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p>Project Manager certified by the Project Management Institute (PMI) as PMP\u00ae, ACP\u00ae, RMP\u00ae, and PBA\u00ae, Scrum Master, Agile Coach, and Agile Leader, among other agile certifications. She has more than seven years of experience leading projects in international corporate environments, applying predictive, agile, and hybrid methodologies in real high-impact projects for large accounts. As a good PM, she also organizes her busy schedule to serve as Vice President of PMI Levante (PMI Spain).<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-2204b35e e-con-full e-flex e-con e-child\" data-id=\"2204b35e\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-297e97c9 e-grid-align-left elementor-widget__width-initial elementor-shape-rounded elementor-grid-0 elementor-widget elementor-widget-social-icons\" data-id=\"297e97c9\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"social-icons.default\">\n\t\t\t\t\t\t\t<div class=\"elementor-social-icons-wrapper elementor-grid\">\n\t\t\t\t\t\t\t<span class=\"elementor-grid-item\">\n\t\t\t\t\t<a class=\"elementor-icon elementor-social-icon elementor-social-icon-linkedin elementor-repeater-item-e5cca6f\" href=\"https:\/\/www.linkedin.com\/in\/priscillamedinaf\/\" target=\"_blank\" 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elementor-grid-tablet-2 elementor-grid-mobile-1 elementor-posts--thumbnail-top elementor-widget elementor-widget-posts\" data-id=\"17bccd1e\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;classic_columns&quot;:&quot;4&quot;,&quot;classic_columns_tablet&quot;:&quot;2&quot;,&quot;classic_columns_mobile&quot;:&quot;1&quot;,&quot;classic_row_gap&quot;:{&quot;unit&quot;:&quot;px&quot;,&quot;size&quot;:35,&quot;sizes&quot;:[]},&quot;classic_row_gap_tablet&quot;:{&quot;unit&quot;:&quot;px&quot;,&quot;size&quot;:&quot;&quot;,&quot;sizes&quot;:[]},&quot;classic_row_gap_mobile&quot;:{&quot;unit&quot;:&quot;px&quot;,&quot;size&quot;:&quot;&quot;,&quot;sizes&quot;:[]}}\" data-widget_type=\"posts.classic\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-posts-container elementor-posts elementor-posts--skin-classic elementor-grid\" role=\"list\">\n\t\t\t\t<article class=\"elementor-post elementor-grid-item post-21057 post type-post status-publish format-standard has-post-thumbnail hentry category-blog\" role=\"listitem\">\n\t\t\t\t<a class=\"elementor-post__thumbnail__link\" href=\"https:\/\/bepm.academy\/en\/blog\/project-plan\/\" tabindex=\"-1\">\n\t\t\t<div class=\"elementor-post__thumbnail\"><img decoding=\"async\" width=\"1300\" height=\"897\" src=\"https:\/\/bepm.academy\/wp-content\/uploads\/2026\/02\/plan-de-proyecto.webp\" class=\"attachment-full size-full wp-image-20927\" alt=\"\" title=\"\" srcset=\"https:\/\/bepm.academy\/wp-content\/uploads\/2026\/02\/plan-de-proyecto.webp 1300w, https:\/\/bepm.academy\/wp-content\/uploads\/2026\/02\/plan-de-proyecto-300x207.webp 300w, https:\/\/bepm.academy\/wp-content\/uploads\/2026\/02\/plan-de-proyecto-1024x707.webp 1024w, https:\/\/bepm.academy\/wp-content\/uploads\/2026\/02\/plan-de-proyecto-768x530.webp 768w, https:\/\/bepm.academy\/wp-content\/uploads\/2026\/02\/plan-de-proyecto-72x50.webp 72w\" sizes=\"(max-width: 1300px) 100vw, 1300px\" \/><\/div>\n\t\t<\/a>\n\t\t\t\t<div class=\"elementor-post__text\">\n\t\t\t\t<h3 class=\"elementor-post__title\">\n\t\t\t<a href=\"https:\/\/bepm.academy\/en\/blog\/project-plan\/\">\n\t\t\t\t11 Steps to Create a Project Plan\t\t\t<\/a>\n\t\t<\/h3>\n\t\t\n\t\t<a class=\"elementor-post__read-more\" href=\"https:\/\/bepm.academy\/en\/blog\/project-plan\/\" aria-label=\"Read more about 11 Steps to Create a Project Plan\" tabindex=\"-1\">\n\t\t\tView more \u00bb\t\t<\/a>\n\n\t\t\t\t<\/div>\n\t\t\t\t<\/article>\n\t\t\t\t<article class=\"elementor-post elementor-grid-item post-21049 post type-post status-publish format-standard has-post-thumbnail hentry category-blog\" role=\"listitem\">\n\t\t\t\t<a class=\"elementor-post__thumbnail__link\" href=\"https:\/\/bepm.academy\/en\/blog\/the-5-project-management-phases\/\" tabindex=\"-1\">\n\t\t\t<div class=\"elementor-post__thumbnail\"><img loading=\"lazy\" decoding=\"async\" width=\"1300\" height=\"955\" src=\"https:\/\/bepm.academy\/wp-content\/uploads\/2026\/02\/fases-proyectos.webp\" class=\"attachment-full size-full wp-image-20911\" alt=\"\" title=\"\" srcset=\"https:\/\/bepm.academy\/wp-content\/uploads\/2026\/02\/fases-proyectos.webp 1300w, https:\/\/bepm.academy\/wp-content\/uploads\/2026\/02\/fases-proyectos-300x220.webp 300w, https:\/\/bepm.academy\/wp-content\/uploads\/2026\/02\/fases-proyectos-1024x752.webp 1024w, https:\/\/bepm.academy\/wp-content\/uploads\/2026\/02\/fases-proyectos-768x564.webp 768w, https:\/\/bepm.academy\/wp-content\/uploads\/2026\/02\/fases-proyectos-68x50.webp 68w\" sizes=\"(max-width: 1300px) 100vw, 1300px\" \/><\/div>\n\t\t<\/a>\n\t\t\t\t<div class=\"elementor-post__text\">\n\t\t\t\t<h3 class=\"elementor-post__title\">\n\t\t\t<a href=\"https:\/\/bepm.academy\/en\/blog\/the-5-project-management-phases\/\">\n\t\t\t\tThe 5 Project Management Phases\t\t\t<\/a>\n\t\t<\/h3>\n\t\t\n\t\t<a class=\"elementor-post__read-more\" href=\"https:\/\/bepm.academy\/en\/blog\/the-5-project-management-phases\/\" aria-label=\"Read more about The 5 Project Management Phases\" tabindex=\"-1\">\n\t\t\tView more \u00bb\t\t<\/a>\n\n\t\t\t\t<\/div>\n\t\t\t\t<\/article>\n\t\t\t\t<article class=\"elementor-post elementor-grid-item post-21041 post type-post status-publish format-standard has-post-thumbnail hentry category-blog\" role=\"listitem\">\n\t\t\t\t<a class=\"elementor-post__thumbnail__link\" href=\"https:\/\/bepm.academy\/en\/blog\/what-is-waterfall-methodology\/\" tabindex=\"-1\">\n\t\t\t<div class=\"elementor-post__thumbnail\"><img loading=\"lazy\" decoding=\"async\" width=\"1300\" height=\"904\" src=\"https:\/\/bepm.academy\/wp-content\/uploads\/2026\/02\/metodologia-waterfall.webp\" class=\"attachment-full size-full wp-image-20902\" alt=\"\" title=\"\" srcset=\"https:\/\/bepm.academy\/wp-content\/uploads\/2026\/02\/metodologia-waterfall.webp 1300w, https:\/\/bepm.academy\/wp-content\/uploads\/2026\/02\/metodologia-waterfall-300x209.webp 300w, https:\/\/bepm.academy\/wp-content\/uploads\/2026\/02\/metodologia-waterfall-1024x712.webp 1024w, https:\/\/bepm.academy\/wp-content\/uploads\/2026\/02\/metodologia-waterfall-768x534.webp 768w, https:\/\/bepm.academy\/wp-content\/uploads\/2026\/02\/metodologia-waterfall-72x50.webp 72w\" sizes=\"(max-width: 1300px) 100vw, 1300px\" \/><\/div>\n\t\t<\/a>\n\t\t\t\t<div class=\"elementor-post__text\">\n\t\t\t\t<h3 class=\"elementor-post__title\">\n\t\t\t<a href=\"https:\/\/bepm.academy\/en\/blog\/what-is-waterfall-methodology\/\">\n\t\t\t\tWhat is the Waterfall Methodology\t\t\t<\/a>\n\t\t<\/h3>\n\t\t\n\t\t<a class=\"elementor-post__read-more\" href=\"https:\/\/bepm.academy\/en\/blog\/what-is-waterfall-methodology\/\" aria-label=\"Read more about What is the Waterfall Methodology\" tabindex=\"-1\">\n\t\t\tView more \u00bb\t\t<\/a>\n\n\t\t\t\t<\/div>\n\t\t\t\t<\/article>\n\t\t\t\t<article class=\"elementor-post elementor-grid-item post-21035 post type-post status-publish format-standard has-post-thumbnail hentry category-blog\" role=\"listitem\">\n\t\t\t\t<a class=\"elementor-post__thumbnail__link\" href=\"https:\/\/bepm.academy\/en\/blog\/leadership-styles-in-team-management\/\" tabindex=\"-1\">\n\t\t\t<div class=\"elementor-post__thumbnail\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"810\" src=\"https:\/\/bepm.academy\/wp-content\/uploads\/2026\/02\/estilos-liderazgo.webp\" class=\"attachment-full size-full wp-image-20893\" alt=\"\" title=\"\" srcset=\"https:\/\/bepm.academy\/wp-content\/uploads\/2026\/02\/estilos-liderazgo.webp 1024w, https:\/\/bepm.academy\/wp-content\/uploads\/2026\/02\/estilos-liderazgo-300x237.webp 300w, https:\/\/bepm.academy\/wp-content\/uploads\/2026\/02\/estilos-liderazgo-768x608.webp 768w, https:\/\/bepm.academy\/wp-content\/uploads\/2026\/02\/estilos-liderazgo-63x50.webp 63w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/div>\n\t\t<\/a>\n\t\t\t\t<div class=\"elementor-post__text\">\n\t\t\t\t<h3 class=\"elementor-post__title\">\n\t\t\t<a href=\"https:\/\/bepm.academy\/en\/blog\/leadership-styles-in-team-management\/\">\n\t\t\t\t11 Leadership Styles in Team Management\t\t\t<\/a>\n\t\t<\/h3>\n\t\t\n\t\t<a class=\"elementor-post__read-more\" href=\"https:\/\/bepm.academy\/en\/blog\/leadership-styles-in-team-management\/\" aria-label=\"Read more about 11 Leadership Styles in Team Management\" tabindex=\"-1\">\n\t\t\tView more \u00bb\t\t<\/a>\n\n\t\t\t\t<\/div>\n\t\t\t\t<\/article>\n\t\t\t\t<\/div>\n\t\t\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Table of contents If you&#8217;ve ever felt a project slipping out of your control midway through, watched the budget spiral<\/p>\n","protected":false},"author":8,"featured_media":20911,"comment_status":"open","ping_status":"open","sticky":false,"template":"elementor_header_footer","format":"standard","meta":{"content-type":"","site-sidebar-layout":"no-sidebar","site-content-layout":"","ast-site-content-layout":"full-width-container","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center 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